Executive Assistant

TrueCar is currently seeking an Executive Assistant to provide high-level administrative and executive support to our senior legal, compliance and risk management personnel, including our Chief Risk Officer and Chief Legal & Compliance Officer.

We are a dynamic, fast-paced organization and this position requires a high-energy individual with and strong administrative skills as well as working knowledge of litigation and corporate legal terminology.

Responsibilities:

• Calendar and coordinate meetings, travel arrangements, and teleconferences
• Prepare presentations, emails, expense reports and other documents
• Finalize, format and revise legal documents, correspondence, memos, tables and reports
• Organize and maintain physical and electronic files in legal department file database
• Submit expense reports and handle other similar related office activities
• Organize and track shipping documents and materials as needed, including time sensitive transactions
• Work on special projects as needed

Qualifications and Experience:

• 5+ years experience supporting senior executives
• Proven success in managing schedules, calendars and travel with the ability to anticipate obstacles and respond to constant change
• Excellent computer skills, including Microsoft Word and PowerPoint
• Excellent verbal and written communication skills
• Ability to multitask and manage multiple projects
• Possess a keen attention to detail, a high level or productivity
• Requires a high level of confidentiality
• Understanding of expense processing and budget preparation – management and reconciliation of executive-level expense accounts
• Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly, but professional manner
• A willingness to “do whatever it takes” to accomplish a task
• BA/BS preferred