Executive Assistant
TrueCar
Operations Santa Monica, CA NULL
Executive Assistant - Description
TrueCar is currently seeking an Executive Assistant to provide high-level administrative and executive support to our senior legal, compliance and risk management personnel, including our Chief Risk Officer and Chief Legal & Compliance Officer.
We are a dynamic, fast-paced organization and this position requires a high-energy individual with and strong administrative skills as well as working knowledge of litigation and corporate legal terminology.
Responsibilities:
- Calendar and coordinate meetings, travel arrangements, and teleconferences
- Prepare presentations, emails, expense reports and other documents
- Finalize, format and revise legal documents, correspondence, memos, tables and reports
- Organize and maintain physical and electronic files in legal department file database
- Submit expense reports and handle other similar related office activities
- Organize and track shipping documents and materials as needed, including time sensitive transactions
- Work on special projects as needed
Qualifications and Experience:
- 5+ years experience supporting senior executives
- Proven success in managing schedules, calendars and travel with the ability to anticipate obstacles and respond to constant change
- Excellent computer skills, including Microsoft Word and PowerPoint
- Excellent verbal and written communication skills
- Ability to multitask and manage multiple projects
- Possess a keen attention to detail, a high level or productivity
- Requires a high level of confidentiality
- Understanding of expense processing and budget preparation – management and reconciliation of executive-level expense accounts
- Knowledge of proper administrative protocol and the ability to interface with all types of people in a friendly, but professional manner
- A willingness to “do whatever it takes” to accomplish a task
- BA/BS preferred