Client Services Representative/ Receptionist

A well established art auction house is seeking to hire a full-time client services representative/receptionist.  We will follow up with applicants if we are interested in an interview.  No phone calls please.
 
Responsibilities include:

• To be the first point of contact with clientele and potential clients
• Answer telephones, take messages and distribute to staff, follow up with clients
• Accurately maintain all office records and filing system
  • Including accounts receivable and accounts payable
• Oversee property management
  • Coordinating deliveries and maintaining inventory
• Retrieve mail from the post office
• Maintain office supplies and general office equipment
• Schedule and confirm delivery appointments
• Support staff with specific projects as needed

 
Requirements:

• Highly organized and efficient
• Retains the ability to complete a project from start to finish
• Can effectively communicate with clientele and with staff
• Proficient writing skills (must be capable of composing a professional email and various correspondence)
• Can manage deadlines, works well under pressure and has a strong work ethic
• Must be able to set priorities while working on several projects at once
• Must work well with a team and/or independently with minimal supervision
• Knowledge of these programs is required:  Microsoft Office (Excel, Word, Outlook), Adobe
• Knowledge of these programs is a plus:  FileMaker Pro, Photoshop CS4 and/or CS5
• At least two years of office administrative experience is required
• General knowledge of an auction house/general auction procedures is favorable
• Bachelor’s degree required
• Interest in art, architecture or design
• Punctual and professional