Posting a job?

using your Facebook account

Client Services Representative/ Receptionist

Los Angeles Modern Auctions

Home Van Nuys, CA tbd:Year

  • Client Services Representative/ Receptionist - Description

    A well established art auction house is seeking to hire a full-time client services representative/receptionist.  We will follow up with applicants if we are interested in an interview.  No phone calls please.
    Responsibilities include:
    • To be the first point of contact with clientele and potential clients
    • Answer telephones, take messages and distribute to staff, follow up with clients
    • Accurately maintain all office records and filing system
      • Including accounts receivable and accounts payable
    • Oversee property management
      • Coordinating deliveries and maintaining inventory
    • Retrieve mail from the post office
    • Maintain office supplies and general office equipment
    • Schedule and confirm delivery appointments
    • Support staff with specific projects as needed
    • Highly organized and efficient
    • Retains the ability to complete a project from start to finish
    • Can effectively communicate with clientele and with staff
    • Proficient writing skills (must be capable of composing a professional email and various correspondence)
    • Can manage deadlines, works well under pressure and has a strong work ethic
    • Must be able to set priorities while working on several projects at once
    • Must work well with a team and/or independently with minimal supervision
    • Knowledge of these programs is required:  Microsoft Office (Excel, Word, Outlook), Adobe
    • Knowledge of these programs is a plus:  FileMaker Pro, Photoshop CS4 and/or CS5
    • At least two years of office administrative experience is required
    • General knowledge of an auction house/general auction procedures is favorable
    • Bachelor’s degree required
    • Interest in art, architecture or design
    • Punctual and professional
Already have a FindHire account?
Login to apply now.
Or, apply without registering »